Tamu Homes

1. Introduction

Tamu Homes is committed to ensuring the safe, responsible, and effective use of digital and information technology systems. This policy outlines the principles and guidelines for the use of IT resources, data protection, cybersecurity, and digital communication to maintain operational integrity and safeguard sensitive information.

2. Purpose

This policy aims to:

• Ensure the secure and responsible use of IT systems and data.
• Protect residents, employees, and Tamu Homes from cyber threats and data breaches.
• Ensure compliance with GDPR, Data Protec on Act 2018, and other relevant regulations.
• Provide guidance on acceptable use of devices, internet, and digital communication within the organization.

3. Scope

This policy applies to:

• All employees, managers, volunteers, and contractors of Tamu Homes.
• All digital devices, so ware, networks, and data used for business purposes.
• Any third-party systems that interact with Tamu Homes’ digital infrastructure.

4. Acceptable Use of IT Resources

• Employees must use IT resources for business purposes only unless explicitly authorized.
• Company-issued devices (e.g., laptops, phones, tablets) must be used in accordance with Tamu Homes’ security guidelines.
• Unauthorized so ware installa ons and downloads are prohibited.
• Personal use of company IT systems should be minimal and must not interfere with work duties.

5. Data Protection & Confidentiality

• All sensitive and personal data must be stored securely and encrypted when necessary.
• Employees must follow GDPR principles when handling personal data, including access, processing, and sharing.
• Only authorized personnel should access confidential information.
• Any data breach or security incident must be reported immediately to IT
support or management.

6. Cybersecurity Measures

• Employees must use strong passwords and change them regularly.
• Two-factor authen ca on (2FA) should be enabled where applicable.
• Email a achments and links should be verified before opening to prevent phishing a acks.
• Unauthorized access, hacking, or a empting to bypass security measures is strictly prohibited.

7. Digital Communication & Social Media

• Work emails must be used professionally and responsibly.
• Employees should not share sensi ve company or resident information via unsecured communication channels.
• Social media use related to work must comply with Tamu Homes’ Social Media Policy.
• Posting company-related or resident-related content without authorization is prohibited.

8. IT Support & Maintenance

• All IT issues must be reported to the IT support team immediately.
• Employees must keep their devices updated with the latest security patches and so ware updates.
• Unauthorized repairs or modifications to company devices are not permitted.

9. Remote Working & Mobile Device Use

• Employees working remotely must ensure they use secure internet connections.
• Company data must not be stored on personal devices without authorization.
• Remote access to Tamu Homes’ systems must be through approved security measures.

10. Policy Violations & Consequences
• Any breach of this policy may result in disciplinary action, including termination of employment.
• Legal action may be taken if there is intentional misuse or data the .
• Employees are responsible for understanding and complying with this policy.

11. Review & Updates

This policy will be reviewed annually and updated as necessary to reflect
technological advancements and regulatory changes.

Contact Information:
Tamu Homes
Email: contact@tamuhomes.co.uk
Website: www.tamuhomes.co.uk